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In accordance with the Public Notice Bylaw No. 5334, 2023, the City provides statutory notices electronically on the City’s website and through the City’s email subscription service in addition to posting notices at City Hall. To view current notices on the website, please visit, coquitlam.ca/PublicNotices. To sign up for the Council E-News, please visit coquitlam.ca/connect.
Public Consultation Opportunities
- Public Hearing Process
- Development Variance Permit Application Process
- Temporary Use Permit Application Process
If you would like to participate in a consultation process for an upcoming Public Hearing, Development Variance Permit or Temporary Use Permit application, please refer to the 'Public Consultation Engagement Options' information further down the page.
Upcoming Consultations | ||
|---|---|---|
Item | Registration | Submissions |
| TBD | ||
Public Consultation Engagement Options
Speakers Lists
The City Clerk's Office creates and maintains speakers list for all public consultations. Everyone will be permitted to speak at the meeting for designated public consultations but those who have registered in advance will be given first opportunity.
If you wish to participate remotely, click on the meeting's Zoom registration link and select when signing up that you would like to be added to the speakers list. You may also register to attend the meeting remotely without signing up to speak to an item.
If you wish to participate in person, you can either email the Clerk's Office or call at 604-927-3010.
Decorum at the Meeting
Comments must be limited to a five minute maximum and to the proposed application. The City's timer will be displayed on the screen, and will countdown the allocated speaking time. When your time has elapsed, the timer will change colours and a chime will sound to alert you that you need to conclude your remarks.
Comments are to be made to Council directly. Please do not direct questions or comments to the applicants, members of the audience, or members of staff.
For speaking tips for remote and in person participants, please consult the information provided further down on this page.
Submissions to Council
Presentations or submissions must be received by Council before the consultation opportunity for that application is concluded.
The presentation must be submitted to the Clerk's Office via email prior to the meeting to ensure it can be displayed. On-screen materials provided at the meeting may not be compatible with the City's systems.
Public Hearings are held on Mondays at 7 p.m. in Council Chambers (City Hall, 3000 Guildford Way). They are immediately followed by a Regular Council Meeting at which Council will give consideration to items on the Public Hearing agenda, as well to any other items brought before Council at that time.
Temporary Use Permit and Development Variance Permit applications are brought forward for Council's consideration at a Regular Council Meeting held on Mondays at 7 p.m. in Council Chambers. Following the public input opportunity for the item, Council will give consideration to the application.
Visit the Agenda and Minutes page to watch the live broadcast of these meetings. You can also watch a previous meeting archived on the same page.
Please note that there is a short delay between the broadcast of the meeting available at Agenda and Minutes page and the Zoom meeting. It is not advisable to use both methods to view the proceedings at the same time.
Members of the public can also watch meetings in person in Council Chambers located on the main floor of City Hall. The doors to Council Chambers will open 15-30 minutes before the meeting.
- Email: the City Clerk's Office
- Regular mail: City Clerk’s Office, 2nd Floor, 3000 Guildford Way, Coquitlam BC, V3B 7N2;
- In person: City Hall at 3000 Guildford Way
- City Clerk's Office front desk, located on the 2nd Floor of City Hall (Monday to Friday, 8 a.m. to 5 p.m. excluding statutory holidays)
- Place in either one of two City Hall drop boxes located at the underground parking entrance or by the main entrance facing Burlington Drive.
Please note that the drop boxes will be emptied shortly after 12 p.m. on the meeting day and will not be checked again prior to the meeting.
Submissions provided, including names and addresses, will become part of the public record and may be published on the City's website at coquitlam.ca/agendas. If you require more information regarding this process, please call the City Clerk’s Office at 604-927-3010.
Important Notice
Remote participation will be conducted by Zoom, a US based video conferencing solution. Zoom can be used via a computer with a microphone, a tablet or smart phone, or by a land line. Like most similar programs/software/services, Zoom will collect a limited amount of personal information about you when you register to join the meeting. If you are not comfortable with this collection of personal information, please participate by writing to Council.
Remote Participation
Please find the Zoom webinar registration link under the application information for the consultation you wish to speak to.
Confirmation of your registration, and a unique link to join the meeting, will be sent to you by email.
If you have not pre-registered to speak, you are able to use the raise hand feature to indicate if you would like to speak. For participants using the telephone, the raise hand feature can be activated by dialing *9. For participants using a computer/smart phone/tablet, the raise hand feature can be activated by selecting the raise hand button found in Webinar Controls.
Zoom Support Articles
- You will be muted when you join the webinar
- Make sure that you are in a quiet area with no background noise
- Ensure that your device is fully charged and that you have access to a charging station should your device require it
- Do not put your phone on speaker phone
- If using a computer, it may be better to use a headset with a microphone to talk so that you can be heard
- When it is your turn to speak, your name will be called and you will be allowed to unmute yourself
- Once you have finished your comments a member of the Clerk's Office will remove your permission to unmute yourself
- When you are invited to come forward, please make your way to the podium in front of Council
- The microphone is the black bar on top of the podium, please do your best to avoid hitting the bar or shuffling papers on top of it to reduce potential audio feedback
- Speak directly ahead to Council to ensure that you are audible
- Once you have finished your comments, you can return to your seat